Tampa Bay Computer Society Job Description

Position (being referred to - is it elected, appointed, or volunteer?):

SIG Leader (volunteer)

Name of Person (submitting information):

Michael Armstrong

Primary Duties (actual regular duties performed and their frequency):

1. Prepare an itinerary to follow at the SIG meeting, in order to provide some structure to the meeting.  Try to cover a variety of things so that something will interest each attendee.  Keep the meeting on track and be aware of the time.
2. If you're going to demonstrate a new product, go through the product ahead of time so that the presentation at the SIG meeting will be relatively smooth.  Install the product on the Resource Center PC and test it before the afternoon or evening of the SIG, to help ensure that there will be no problems.
3. Make sure all SIG meeting attendees completely fill out all their information on a SIG sign-up sheet.  Everyone should have a membership number, unless they are brand new members to whom one has not yet been assigned.  Guests are allowed to attend in the company of a current member for 1 meeting free before joining TBCS.  SIG leaders can sign up new members by having them fill out membership forms and collecting the dues.  SIG sign-up sheets and membership applications should be left for the Secretary.
4. Prepare a notice of the content of the next month's SIG meeting for inclusion in the TBCS magazine.  Keep the membership informed of what's available to them.  It may also be beneficial to publish an after-the-fact report of the activities at the SIG meeting so non-attending members can see what they’re missing out on.
5. Submit an announcement of the content of the upcoming SIG meeting at the General Meeting.  This will encourage participation from members.
6. Follow any procedures that may be prepared for you by the SIG Coordinator governing the conduct of SIG meetings, or by the Resource Center Coordinator governing the usage of the Resource Center.  These can be general procedures for the preparation and conduct of SIG meetings, along with suggestions for making them more successful.  Basic procedures for the Resource Center can include equipment operating instructions and how members should fill out the check-out sheets to check out books and tapes from the library.
7. Follow any procedures that may be prepared for you by the SIG Coordinator or the Resource Center Coordinator governing the installation of software on the Resource Center PC.  These procedures should clearly indicate what logical drives software should be installed on, naming conventions to be used, directory (folder) structure requirements, and requirements for the organization of the operating system desktops (the desktop and start button program list in Windows 95, the program manager in Windows 3.1, etc.).  Different logical drives should be used for the various applications than are used for the operating systems.  It is recommended for easier management that no application be installed directly into the root directory of any logical drive - directories (folders) should be created for each SIG into which the various applications can be installed.  Along these same lines, each individual application should not have its own group (in the Windows 3.1 program manager) or be individually listed (on the Windows 95 program list) - as on the drives, there should be groups / folders created for each SIG into which the various applications are placed on the desktop.  These two policies will make it instantly ascertainable, whether looking at the drives or the desktops, who is responsible for every software application on the PC.  It may also be desirable to maintain a log book next to the PC of all software on the PC and require all users to record any newly installed applications.

Note:  Since SIG meetings are normally conducted once a month, all of the above are performed on a monthly basis.

Special Activities (any additional duties or jobs performed and their frequency):

1. Have a Co-Leader to fill in for you if you are unable to attend a particular SIG meeting.  Meetings should be held every month if possible, to maintain continuity.  The Co-Leader should be a regular attendee, thereby knowing what other attendees expect from a meeting, and also be judged as responsible and trustworthy.
2. All SIG leaders are automatically members of a SIG committee chaired by the SIG Coordinator.  The SIG leaders should be called together for a meeting at least semiannually and perhaps quarterly, to discuss SIG procedures, increasing member participation, Resource Center facilities, and related issues.  On an ongoing basis, the SIG Coordinator will relay any necessary information from the Resource Center Coordinator or the Board of Directors to all of the SIG leaders.  The SIG Coordinator can also serve as a conduit for any suggestions SIG leaders may have for presentation to the Board of Directors.
3. Participate in the encouragement of vendor support for each of the SIG’s.  This is ongoing.  The SIG Coordinator will work with each SIG Leader in approaching vendors about the donation of the appropriate products for each SIG to the TBCS Resource Center so that SIG leaders are not required to bring in their personal software to conduct meetings.
4. The TBCS software library is limited to use inside the Resource Center.  Cabinet keys can be issued to SIG leaders at the SIG Coordinator and Resource Center Coordinator’s discretion to allow access to the disk envelopes and use of the software library.  Notify the SIG Coordinator of any needs in this area so it can be arranged with the Resource Center Coordinator and the Secretary to issue keys and update the key list.  This is done as necessary.
5. Attend Board Meetings at least on a semi-regular basis, in order to keep in touch with what's going on in the organization.  This also helps the Board to be aware of and appreciative of your efforts.
6. Observe the highest standards of ethical conduct.  As an agent of TBCS, you are not acting on your own behalf, but on behalf of TBCS.  Supervise all activities going on during the SIG meetings, and oversee the integrity of TBCS property in the Resource Center such as furnishings, equipment, computer hardware, computer software, books, and tapes.