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Tampa Bay Computer Society Job Description
Position (being referred to - is it elected, appointed, or
volunteer?):
Newsletter
Coordinator (appointed)
Name of Person (submitting information):
Michael
Armstrong
Primary Duties (actual regular duties performed and their frequency):
- Chair
the Newsletter committee. This
is ongoing. The Newsletter
committee should consist of the Editor, the Product Review Coordinator, the
Advertising Manager, and any other volunteers recruited to assist in the
effort and be delegated various tasks.
The committee should meet monthly to discuss each TBCS magazine and
coordinate future efforts.
- Oversee
the determination of TBCS magazine content.
There should be a nice 3-way balance between commentaries on TBCS
matters, product review articles, and informational/technical articles.
If there are not enough TBCS-written informational/technical articles
or product review articles for a particular issue, it can be supplemented
with articles from other user groups. The
quality and quantity of material is more important to TBCS members than the
source.
- Oversee
the determination of the TBCS magazine format.
This would include the basics of size and grade of paper used, number
of pages, and ink color. It
should also include decisions on the general order that material should be
printed in, type size, use of graphics and photographs, and the overall look
and esthetics of the magazine. The
magazine should vary between 32 and 40 pages based on the level of
advertising.
- Oversee
the printing and mailing costs of the magazine. Be alert to changes in the printing and mailing marketplace
and investigate options with different printers or types of printing, as
well as any label changes that may reduce mailing costs. This is ongoing.
- Pursue
efforts to take advantage of electronic formats to distribute information to
TBCS members. Upload each month’s
magazine articles to the TBCS BBS as text files. Investigate the possibility of putting the magazine in PDF
format for this purpose. Consider
making some content available on the TBCS Web Page.
- Prepare
an Activity Report of all major activities undertaken to fulfill the duties
of Newsletter coordination. This
is done monthly, for submission at Board Meetings.
All other Board Members are expected to prepare similar reports of
their activities. This makes
sure that all TBCS activities get into the written record and reduces the
necessity for lengthy discussions.
Special Activities (any additional duties or jobs performed and
their frequency):
- Update
the Job Description and Procedures for Newsletter Coordinator to keep the
TBCS Procedures Manual as up-to-date and complete as possible.
This is done on an ongoing basis, as required.
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