Tampa Bay Computer Society Job Description

Position (being referred to - is it elected, appointed, or volunteer?):

Resource Center Librarian (volunteer)

Name of Person (submitting information):

Michael Armstrong / Chris Walters

Primary Duties (actual regular duties performed and their frequency):

1. Be cheerful, courteous, and attentive to all TBCS members who visit the Resource Center.  Answer all questions to the best of your ability, or at least direct the questioner to another person who may be able to help them.
2. Make sure all attending members completely fill out all their information on a Resource Center sign-up sheet.  Everyone should have a membership number, unless they are brand new members to whom one has not yet been assigned.  Guests are allowed to attend in the company of a current member 1 time free before joining TBCS.  Resource Center Librarians can sign up new members by having them fill out membership forms and collecting the dues.  Resource Center sign-up sheets and membership applications should be left for the Secretary.
3. Follow any procedures that may be prepared for you by the Resource Center Coordinator governing the usage of the Resource Center.  Basic procedures for the Resource Center can include equipment operating instructions and how members should fill out the check-out sheets to check out books and tapes from the library.
4. Follow any procedures that may be prepared for you by the Resource Center Coordinator specifically governing the installation of software on the Resource Center PC.  These procedures should clearly indicate what logical drives software should be installed on, naming conventions to be used, directory (folder) structure requirements, and requirements for the organization of the operating system desktops (the desktop and start button program list in Windows 95, the program manager in Windows 3.1, etc.).  Different logical drives should be used for the various applications than are used for the operating systems.  It is recommended for easier management that no application be installed directly into the root directory of any logical drive - directories (folders) should be created for Resource Center Librarians into which the various applications can be installed.  Along these same lines, each individual application should not have its own group (in the Windows 3.1 program manager) or be individually listed (on the Windows 95 program list) - as on the drives, there should be groups / folders created for Resource Center Librarians into which the various applications are placed on the desktop.  These two policies will make it instantly ascertainable, whether looking at the drives or the desktops, who is responsible for every software application on the PC.  It may also be desirable to maintain a log book next to the PC of all software on the PC and require all users to record any newly installed applications.

Note:  Since Resource Center open library times are normally held once a week by each Librarian, all of the above are normally performed on a weekly basis.

Special Activities (any additional duties or jobs performed and their frequency):

1. Have a Co-Librarian to fill in for you if you are unable to attend a particular library session.  The Co-Librarian should be a regular attendee, thereby knowing what is required, and also be judged as responsible and trustworthy.
2. Write occasional articles for the TBCS magazine about some of the activities that go on during open Resource Center library time and mentioning the services available.  This will help keep the membership informed of what TBCS has to offer.
3. All Resource Center Librarians are automatically members of a Resource Center committee chaired by the Resource Center Coordinator.  The Resource Center Librarians can be called together for a meeting as required to discuss Resource Center procedures, increasing member participation, Resource Center facilities, and related issues.  On an ongoing basis, the Resource Center Coordinator will relay any necessary information from the Board of Directors to all of the Resource Center Librarians.  The Resource Center Coordinator can also serve as a conduit for any suggestions Librarians may have for presentation to the Board of Directors.
4. The TBCS software library is limited to use inside the Resource Center.  Cabinet keys can be issued to Resource Center Librarians at the Resource Center Coordinator’s discretion to allow access to the disk envelopes and use of the software library.  Notify the Resource Center Coordinator of any needs in this area so it can be arranged with the Secretary to issue keys and update the key list.  This is done as necessary.
5. Attend Board Meetings at least on a semi-regular basis, in order to keep in touch with what's going on in the organization.  This also helps the Board to be aware of and appreciative of your efforts.
6. Observe the highest standards of ethical conduct.  As an agent of TBCS, you are not acting on your own behalf, but on behalf of TBCS.  Supervise all activities going on during Resource Center open library times, and oversee the integrity of TBCS property in the Resource Center such as furnishings, equipment, computer hardware, computer software, books, and tapes.
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