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Tampa Bay Computer Society Job Description
Position (being referred to - is it elected, appointed, or
volunteer?):
BBS
Coordinator (appointed)
Name of Person (submitting information):
Michael
Armstrong
Primary Duties (actual regular duties performed and their frequency):
- Chair
the BBS committee. This is
ongoing. The BBS committee
should consist of all BBS Sysops and any other volunteers recruited to
assist in the effort and be delegated various tasks.
The committee should meet at least quarterly to discuss BBS services
and coordinate future efforts.
- Prepare
a BBS Usage Report which summarizes the key statistics of TBCS use of the
BBS. This is done monthly, for
submission at Board Meetings. The
report should not be a printout from the BBS, but instead a one page summary
of the most important figures. It
should include the current number of members on the user list, the average
number of calls per day, the average number of minutes per call, the average
total usage time per day, the average daily percentage of activity on each
phone line, the average number of file downloads per day, and related
figures. There should be
comparatives for each of these numbers from an earlier period so that trends
can be spotted. Attempts should
also be made to generate some statistics on message downloads and fidonet
usage.
- Promote
the BBS to TBCS members. Make
sure that instructions for use are readily available and that services and
benefits available on the BBS are continually being communicated.
This is ongoing. It might be beneficial to print a list of current BBS file
areas and message conferences in each month’s TBCS magazine.
- Arrange
a repeating BBS SIG or class where members are introduced to the BBS menus,
file searches and downloads, mail readers, local and fidonet message areas,
and message downloads and uploads.
- Ensure
that TBCS information on the BBS is kept up-to-date. This is ongoing, and can include such things as the activity
calendar and the board contact list.
- Make
sure that there are enough volunteer BBS Sysops with adequate training to
maintain BBS capabilities and availability as close as possible to 24 hours
a day, 7 days a week.
- Pursue
efforts to add new capabilities and features to the BBS.
Investigate software add-ons such as QSO updates, TDBS, etc. that add
new functionality for members. This
is ongoing.
- Make
recommendations to the Board of Directors on any new software or hardware
which may need to be purchased to maintain or improve BBS service.
This is ongoing.
- Investigate
the possibility and requirements for allowing BBS access from the Internet.
- Ensure
the viability of the BBS location, and if needs change, make a
recommendation to the Board of Directors.
- Ensure
that all Board Members are fully trained on BBS use and access it on a
fairly regular basis. This is
ongoing.
- Prepare
an Activity Report of all major activities undertaken to fulfill the duties
of BBS coordination. This is
done monthly, for submission at Board Meetings.
All other Board Members are expected to prepare similar reports of
their activities. This makes
sure that all TBCS activities get into the written record and reduces the
necessity for lengthy discussions.
Special Activities (any additional duties or jobs performed and
their frequency):
- Update
the Job Description and Procedures for BBS Coordinator and also BBS Sysop to
keep the TBCS Procedures Manual as up-to-date and complete as possible.
This is done on an ongoing basis, as required.
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